Admin Executive/ Receptionist (Female)

Requirement for the Job Profile with Key Skills & Abilities:

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material(e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges,).
• Maintain registers at the reception (Attendance / Visitor log).
• Order front office supplies and keep inventory of stock.
• Arrange travel, accommodation and prepare vouchers (only if instructed).
• Professional attitude and appearance, Good written and verbal communication skills.
• To be resourceful and proactive when an issue arises.
• Multi-tasking and time management skills, with ability to priorities tasks.
• Update calendars and schedule meetings.
• Arrange travel and accommodation and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Must have Skillsets:

• Good organization skills, disciplined, good management qualities.
• Must be proficient in English, Marathi & Hindi.
• Must have experience in travel desk Handling including luxury hotel bookings, flight bookings, etc.